Why Your Manufacturing Facility Needs a Document Management System

In manufacturing, document management is no minor challenge. Invoices, order forms, change requests, proposals, quotes, and quality assurance records come in and out of your company every day. It’s a lot to keep track of.

That’s where a document management system can help in a big way. By automating processes and eliminating paper within your process you can accomplish more work in less time. This improved productivity can have a major impact on your company’s performance, especially given the numerous internal departments operating within a manufacturing environment.

Departments within a manufacturing facility manage complex workflows that are often accompanied with these challenges:

• Tremendous pressure to reduce manufacturing costs. Companies may not realize the huge cost and time economies a document management system can deliver.
• Just like cost reduction goals, manufacturing companies must continually look for ways to gain competitive advantages and improve time-to-market.
• Departments tend to be very “self-contained” making it difficult to locate data across multiple systems and departments.
• Data comes in multiple formats and can be difficult to manage (e.g. electronic orders, paper files, office documents, electronic documents, CAD and large format documents).
• Slow and manual paper-based processes for sharing, reviewing and approving documents and drawings dominate workflows.

If any of these challenges sound familiar, we’re here to help! We’ve partnered with Square 9, a leading-edge document management solutions provider to help our manufacturing clients by giving them the ability to:

• Eliminate paper-based filing costs and provide fast, company-wide access to your documents
• Streamline and enforce business processes with workflow automation
• Locate order, vendor or product documents easily and immediately with the click of a mouse
• Reduce preprinted, multipart forms with variable data printing
• Combine dynamic generations of pick tickets and BOLs with shipping labels
• Drive revenue producing opportunities by including promotional messaging on AR invoices

Document management turns paper processes into finely-tuned information systems. Our solutions centralize your internal documents, improve information integrity and enhance the way employees work. These benefits can dramatically affect your customer relationships, financial management and overall company performance.

Talk to us about a DSI / Square 9 document management solution for your manufacturing facility. Let us help you eliminate paper-based filing and give you the tools to manage all types of records with far greater efficiency.